The Art of Large File Sharing

Wifi

Large File Sharing

One of the greatest days in a person’s life is the day that individual figures out how to attach a file to an email and send it to…whomever. This task seems especially challenging for the people who got to know the Internet after they got to know their grandchildren. Unfortunately, this means that “poor etiquette” in sending large files is fairly common. This issue is bigger than titling the email in all caps. There’s a set of basic courtesies that you’ll want to use whenever you send a file that’s bigger than a few kilobytes.

Shrink/Compress the File

This is pretty simple to do. If you’re sending lots of files at the same time, add them all to a zip file. If you’re just sending one large file, zip it up anyway to save space. Advanced compression with programs like WinRAR is also possible, but you’ll need to check with the recipient to be certain that person also has the software prior to sending the files in this way. If you’re sending especially large images, you may want to shrink them or reduce the pixels per inch to get a more reasonable file size–just check what size and quality your recipient needs.

Use External Services

There are many services out there that can act as a middle man for your files. You can sign up and have your files sent to the recipient’s email address- so it’s  really no extra steps for them to download and open the attachment. Some of them have a time limit as to when the files are available, and of course you run into the issues of file security when sending confidential and secure documents. I don’t recommend this for anything but personal use.

Let the Recipient Know

Rather than just sending your friends a five or 10 megabyte file that they aren’t expecting, potentially causing issues with their email, let them know that a large file is on the way. This prevents them from being surprised by it, and more importantly, can let you know if it doesn’t get to them. Often, an email with a large attachment sent without notice will “bounce,” and no one will ever know because there wasn’t adequate communication from the sender.

Have Trustworthy Virus Software

Put your files through a good virus scanner prior to sending it to be certain that the attachment won’t be blocked by the recipient’s email. If you don’t, then it’s possible the person will never even see the email, and if they do, you might be giving them an accidental present. Of course, there’s a whole host of other problems with virus scanner scams, so make sure you do your research.

Use a Trusted Email Host

Some email hosting servers can scan the files for anything malicious prior to sending it off, allowing you to skip the previous step. A trustworthy email hosting server can also ensure that no tag-along viruses grab a hold of your file prior to its electronic voyage, will make that voyage faster and more reliable, and will reduce the chances that the email hits a snag on your end.

As a final resort, you can go for an FTP upload and download instead, but that’s far more technically complicated and difficult to pull off for beginner users; anything over 10 megabytes is still worth that effort, though. In all other cases, following these simple protocols will help ensure that you don’t accidentally annoy someone to tears, and will increase the odds that your attachment makes it safely and quickly to its destination.

Image Credit: Kasaa

Article by Selena Narayanasamy

Selena has written 2 articles.

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Comments on this entry are closed.

  • Shannon August 26, 2010, 12:24 pm

    Selena, Binfer is a great option to send large files directly from computer to computer, without uploading to a server. You can send hundreds of files of any size with a simple drag and drop. Binfer will manage the transfers with auto resumes, encryption, notifications etc. Check it out: http://www.binfer.com

    • Alex Dumitru September 6, 2010, 10:11 am

      Dusher’s also a good option

  • Plumber Sydney August 26, 2010, 5:03 pm

    Although high capacity hard drives are much cheaper now, I don’t think we’ll ever have enough space, as the files we store get bigger and bigger.

  • Manish M. Shah August 26, 2010, 10:43 pm

    Another favorite option is File Apartment (http://www.fileapartment.com). Easy to use, fast, no software to download or registration, up to 1 GB, free option, safe, and secure.

  • Car Rental August 27, 2010, 9:45 am

    Rapidshare & hotfile are two most popular file sharing websites that millions of people use every day.

  • Online Property Lab August 28, 2010, 5:17 am

    It does my head in when people email me massive files! If only they would take your advice and either let me know it’s coming or put it somewhere else where I can download it from!

  • Colleen@Kennewick Homes August 28, 2010, 12:12 pm

    Very timely article for me Selena! We have this huge Quicken file that needs to get shared and you’ve given me a few ides on how to do it. Nice! 🙂

  • Social Bookmarking Service August 31, 2010, 12:01 pm

    These are really good options.

    Now email attachments are the matter of old people.

    If you also want to edit files such as docs or excel than Google Docs are really good option.

  • used tires September 1, 2010, 12:50 am

    Speaking of viruses in emails, stay away from sending .exe files in emails as attachments, many people are not gonna trust that and you might even be detected or flagged as a spammer.

    Till then,

    Jean

  • Microstore Financement September 3, 2010, 6:11 pm

    The best thing in zip file is that you can check first the file for viruses and of course the small size in disk

  • Software Development Company September 7, 2010, 7:34 am

    Yes, generally we do zip files for large files but these are good source of send large files. Thanks.

  • evan schulte September 7, 2010, 9:17 am

    Just had to use WinRAR for the first time and it is a great product. I have had issues in the past and i am thinking this will solve a lot of them. It is such a pain to try and send things sometimes.

  • Frank September 7, 2010, 10:16 am

    I personally use FilesDIRECT (http://www.filesdirect.com) to send large files and store them online: you can send 2GB files even with the free plan, storage starts at 2GB, there’s no software to install AND it includes 128-bit SSL encryption on all transfers. Pretty sweet!

  • Flex Developer September 20, 2011, 3:18 am

    Its good way to sharing large file. There are also online sites are available to share your file. We cant use that sites also.